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Personal Assistant > Close Date: 2017/07/21

Summary

Personal Assistant (170714-2) - Mazars Logo
Job TitlePersonal Assistant
DepartmentAudit
Job Type ClassificationPermanent
Location - CountrySouth Africa
Location - ProvinceWestern Cape
Location - Town / CityCape Town
Job DescriptionMazars, a leading international Audit, Tax and Advisory services firm is currently hiring. We are looking for a well organised, Personal Assistant to provide personal assistance and administrative support to the relevant Partners in the Audit Department.
Duties & Responsibilities•Type all reports and correspondence (capturing, quality control, electronic storing, printing, distribution to the relevant parties and filing in a systematic and logical order)
•Ensure all relevant information pertaining to deadlines is timeously collated and distributed to the relevant parties
•Manage all telephone calls (answering, screening, initiating calls, taking messages, and record keeping)
•Manage e-mails (opening, scanning and/or action if necessary; acknowledgment of receipt, distributing mail, keeping records, clearing mailbox, following up, and liaising with the courier service)
•Perform all travel and accommodation arrangements which will include all local and international travel (prepare paperwork / documentation; make financial, flight accommodation and transport arrangements; control the impact of the trip; and process travel claims)
•Manage all information (filing systems, storing and retrieving information)
•Assist with time sheets, expense claims, WIP management, invoicing and statements distribution and follow up
•Manage the logistics of meetings
•Liaise with internal and external clients
•Manage all diary entries
•Liaising with external and internal clients
•Place all lunch orders and refreshments as required
Minimum Requirements•Grade 12
•A relevant qualification will be advantageous
•3 - 5 years’ experience in a PA role for two or more Managers and/or Directors and/or Partners
•Excellent computer skills (MS Word, Excel, PowerPoint and Outlook)
•Meticulous attention to detail and quality orientation
•Must possess excellent planning and organizing skills
•Must be proactive and possess good problem solving skills
•Must be able to work unsupervised
•Must be able to follow instructions and procedures
•Prioritization of daily tasks and requests, and management of daily workload to ensure that all tasks are completed for the day
•Good verbal and written communication
•Must be able to multi-task
•Must be willing to work overtime when required
•May be required to travel occasionally